Tuesday, 18 October 2011

Count Down to Christmas

If you are not well on your way to organising toys and gifts then you better get going. Time is running out. See this video below from Protoys to get you in the mood:

A couple pointers to make things flow smoothly with your supplier:

1.) Make sure you have a confirmed budget per child

2.) Make sure you have made a decision on what information you want on your gift labels:
       - age and gender only
       - kids name only
       - age, gender & the kids name

3.) At this stage you may be getting an idea of what your attendance numbers are going to look like. If so use them to get better estimates

4.) Make sure you have all delivery addresses, required delivery dates and any special instructions

5.) If you are storing the gifts overnight at your venue, make sure it is arranged with the venue. Remember most suppliers will not be held liable if something happens to the gifts once they have arrived at your venue.

I'll be writing again soon. Happy organising!

Tuesday, 4 October 2011

Make Sure Time is On Your Side

Hi Again,

The first piece of advice is start organising the supply of toys for your kids Christmas party as early as possible. There are a number of reasons for this.

1.) To ensure you get the best toys at the best prices start early with your supplier. The great value-for-money branded toys will sell out eventually and generally speaking its those that do their selections early that get access to these products first.

2.) Your supplier and account manager will get busier and busier as it gets closer to Christmas. If you start earlier you will have more time to discuss things in detail with your account manager and have the ability to modify and adjust your selection conveniently and comfortably.

You may be asking how can I organise early if I don't even know how many people will be attending the party. Well ... Protoys for example will allow you to do your selection based on estimated quantities and then when your final quantities are confirmed closer to the party, Protoys will adjust your numbers to ensure you get what you need. The best way to estimate quantities is to take records from last year's event and increase the age of all the kids by one year. That generally will give you a good idea of what the current year's numbers will look like.

So if you haven't already started for this year call your toy supplier to get going NOW. Try out Protoys on (02) 9620 2424 to take advantage of our many years experience supplying social club children's Christmas parties and kids corporate events

Monday, 3 October 2011

Toys for Kids Christmas Parties - Helping You

Hi All,

Welcome to our latest blog. We have created this blog to help people who are given the task of organising children's Christmas events for companies, organisations and social clubs. One of the more challenging aspects of organising such an event is organising the toys and gifts for all the kids.

At first glance it can very overwhelming ... hundreds of kids, different ages, different genders, toy safety, gifts for babies, handing toys out on the day etc etc etc

Don't worry. We are here to help and guide you through the process !! After all, we have 17 years experience ... we've already made the mistakes and no need for you to make them as well.

Look out for more postings as we go step by step through the process and keep you informed of important dates and lead times to remember.

If you are desperate and need help immediately contact us at info@protoys.com.au and we can give you a personal, customised helping hand.